Essential Productivity Tips To Help Your Workflow
Being productive in the office is always a challenge. As much as we think we are good at balancing every aspect of our life as an adult, we often still struggle with things such as time management and prioritisation of tasks. Technology goes a long way to helping us stay focused and organised at work but there are still a lot of ways we can help ourselves by making small changes in our workflow.
From time saving apps to high spec cad workstations, we are here today to help you find your flow at work and make the most of your time in the best possible way. Here are our top tips for productivity in the workplace this year.
Specific email times
We all have a bad habit of trying to please people. And as such, most of us likely spend all day with the notifications turned on for emails so that we can read and reply to items as soon as they are sent our way. The only problem with this is that it will ruin your workflow. While you are trying to concentrate on a piece of work it is important not to be distracted. Try your best to keep the email checking to twice a day. First thing in the morning and after lunchtime.
If you often send the same answer to an email, for example, answers to questions from clients… make a template response document in word. This will allow you to copy and paste and answer in seconds and will save you a lot of time writing out emails every time you get one through!
Stand up meetings
If it can be said in an email, it doesn’t need a meeting. Meetings can be great in some instances, however they can also be a huge waste of time. It is important to never waste time in meetings and you can speed them alog by making them standing meetings. If you have chatty co-workers who often ramble on about different topics in meetings, it is a good idea to go somewhere without chairs and this will ensure that no one gets off topic for too long because no one enjoys standing up!
Write a list at the end of the day
The usual way we work is to come in first thing, sit down with a coffee, and write our to do list before starting for the day. But this wastes the most productive time of our day and it is something that will stop us reaching our full potential at work. Instead, think about writing your list for the next day in the last 10 minutes. This will allow you to spend your least productive time of the day getting ready for the next!
Always set a deadline
Even if you don’t have to have a deadline for a task, set one. This is an important thing to do and it will ensure that you never spend too much time on a task and that you also don’t complete a task too slowly.