Is It Time To Tidy Up Your Company Tech?
Many companies rely on a range of hardware and software to function. All of this tech can start to get messy if you don’t find a way of organising it. From decluttering files to managing cables, here are a few different ways to tidy up your company tech once and for all.
Integrate your software
It’s important that all your software plays along. If you cannot easily transfer information between programs, it could slow your business down.
One solution to this could be to make sure that all your programs are from the same developer (such as only using Microsoft programs). However, this is only effective if you can find a developer that provides all the software you need. It also means having to migrate data to new software, which can be a hassle.
Fortunately, there are other ways to get your software to cooperate. There are companies that offer integration services such as Procore and Microsoft Teams integration allowing you to sync information between the two programs. This could save you a lot of time manually inputting information.
While integrating software, it could also be important to get rid of any unnecessary software. This is particularly important when it comes to programs that you’re paying for – there’s no point paying for an application that you’re not using.
Declutter your files
Do you spend ages scrolling through files to find the one you need? Do you often find files saved in the wrong folder or duplicates of files?
If so, it could be time to declutter your files. This could include improving your folder system and getting rid of any files that you don’t need.
Reduce the need to scroll through files by using sub-folders and sub-sub-folders where necessary. Make sure that you use clear folder and file names and that there is a sense of consistency to how you label them.
This task could take a while, but could save you time spent searching for files in the future.
Use a password manager
Many business owners have to keep track of multiple passwords for multiple different log-ins. While you can use the same password for every log-in, this is generally advised against by security experts – it only takes one password to leak and then a hacker will have access to all your accounts.
This is why you should use many different passwords. These should be at least 12 characters each and should have a mix of numbers, uppercase letters, lowercase letters and ideally a symbol or two.
Of course, such passwords are not easy to remember. This is why it’s worth using a password manager. This is a program that stores all your passwords in one place that you and any authorised employees can access.
Manage your cables
Computers have helped to make offices a lot more minimal – there’s no longer a need for all that stationery and paperwork. However, they have also created a different type of physical mess: cables.
Unkempt bundles of cables can be an eyesore and in some cases a safety hazard. It’s important to tidy your cables if you can – using cable ties, cable sleeves and cable stations, you can stop cables from getting tangled or trailing across walkways.